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Overview

The Book a Meeting function allows your AI agent to schedule meetings directly through Cal.com during calls. Customers can book appointments without leaving the conversation. Requirements:
  • Active Cal.com account
  • Cal.com API key
  • Cal.com Event ID

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Setup

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Step 1: Get Cal.com API Key

  1. Log in to Cal.com
  2. Go to API Keys Settings
  3. Click Generate API Key if you don’t have one
  4. Copy the API key

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Step 2: Get Event ID

  1. Go to Event Types in Cal.com
  2. Click on the event type you want to use for bookings
  3. Copy the Event ID from the URL
    • Example URL: https://app.cal.com/event-types/{event_id}
    • Event ID in this example: {event_id}

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Step 3: Configure in CallKaro

Book a meet
1

Add Function

Navigate to your agent → Functions tab → Click Add → Select “Book a meet (cal.com)”
2

Enter API Key

Paste your Cal.com API key
3

Enter Event ID

Paste your Cal.com Event ID
4

Save

Click Save to activate the function

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How It Works

  1. Customer requests booking - AI detects scheduling intent
  2. AI checks availability - Queries Cal.com for open slots
  3. Customer selects time - AI presents available times
  4. Booking confirmed - Meeting scheduled in Cal.com
  5. Confirmation sent - Customer receives booking details

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Use Cases

  • Sales demos - Schedule product demonstrations
  • Support calls - Book follow-up support sessions
  • Consultations - Arrange consultation appointments
  • Onboarding - Schedule onboarding calls

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Best Practices

  • Single event type - Use one event type per function
  • Clear availability - Ensure Cal.com calendar is updated
  • Email collection - Collect customer email for confirmations
  • Time zones - Set correct timezone in Cal.com
Bookings are created in your Cal.com account and follow your availability settings.

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Troubleshooting

Solutions:
  • Verify API key is correct
  • Check Event ID matches event type
  • Ensure event type is active in Cal.com
  • Confirm availability slots exist
Solutions:
  • Update Cal.com availability
  • Check calendar for conflicts
  • Verify event duration settings
  • Review buffer time configuration
Link this function with “Check Availability” to let customers check slots before booking.